Zoho Mail to Google Workspace

Leaving Zoho Mail for Google Workspace with every folder, contact and calendar intact — no export files, no per-user setup beyond an app password, and the old mailboxes keep working until the domain moves.

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Typical moves.

Outgrowing Zoho

A company that started on Zoho Mail and now needs Workspace for Drive, Meet and the apps people already use at home.

An acquisition on Zoho

Fold a Zoho-based subsidiary into the group's Workspace with their mail history and calendars.

Consolidating suites

One suite, one bill, one admin console: move the Zoho domain into Google and retire the subscription.

In detail.

Mail → Gmail

Folders become labels, read and flagged state kept, original dates kept; read over IMAP with each mailbox's app-specific password.

Contacts

Read over CardDAV, written to Google Contacts with groups.

Calendars

Read over CalDAV; recurrence, reminders and attendees kept as data — nobody is re-invited.

One CSV of app passwords

No Zoho API client, no OAuth: users generate an app-specific password once; you upload the list. Stored encrypted.

Users matched by address

The CSV is the user list; the assessment reads every mailbox's size over IMAP.

Domain cutover

MX, SPF and DKIM switched to Google with a check before you flip; forwarding set in Zoho for the transition.

Carried across

Original dates Read / unread state Folder tree Flags & categories Shared mailbox rights File sharing Teams history & authors Calendar recurrence Aliases Signatures & rules

Listed for you, never guessed

Anonymous sharing links OneNote notebooks Teams apps & tabs Items over the target's size limit

The things that make a mailbox feel like yours the morning after — and the few that need a hand.

Inbox138 / 138complete
Sent Items92 / 931 missing
Calendar27 / 27complete
Contacts18 / 18complete
OneDrive16 / 16complete

Copy 1 missing itemread-only on both tenants

Every container counted on both sides; the exact items that never arrived are listed and copied on request.

Good to know before you plan

Zoho groups, aliases, signatures, mail filters, WorkDrive files and Cliq are listed by name for follow-up — app passwords cannot change Zoho settings.
Each mailbox needs IMAP enabled and an app-specific password (Zoho requires two-factor for those).
Speed per mailbox is set by Zoho's IMAP limits (about four messages a second); workers move mailboxes in parallel.

Six steps, one page each.

Connect both tenants, assess, match users, migrate in waves, verify and keep in sync, cut over. Every step lives on its own tab with the numbers that matter and the next action ready.

Read the complete playbook

Open this route with a free assessment.

Connect the source tenant and see users, sizes, shared mailboxes, sites and Teams scored in minutes. Nothing moves until you say so.

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